Privacy Statement

We are committed to protecting your personal data and to respecting your privacy. This privacy statement explains the reason for the collection and processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the data controller responsible, with whom you may exercise your rights.

Why do We Process Your Personal Data?
We collects your data so that we can:

  • Manage your account and process your requests and orders.
  • Contact you with offers on products and services we think you might like.
  • Procure goods or services from you.
  • Recruit employees.
  • Deliver relevant marketing material e.g. newsletters, that you have signed up for.

What Personal Data do We Collect and Process?
We collects the following data:

  • Personal data (names, functions, contact data including phone numbers and email addresses, photos, company, etc.).
  • Communication, purchase and support history.
  • Job applicant data (CV, cover letter, references and evaluation data).

How do We Collect Your Data?
You directly provide us with the data we collect and process data when you:

  • contact us regarding our products or services;
  • supply products or services to us;
  • voluntarily fill out forms on our website, complete a customer survey or provide feedback;
  • sign up for marketing material e.g. newsletters;
  • exchange business cards;
  • contact us or respond when we contact you;
  • apply for a job.

We may also receive your data indirectly from the following sources:

  • Publicly available sources e.g. phone registers
  • Social media platforms e.g. LinkedIn

How Long do We Keep Your Personal Data?

  • Personal data will be stored for as long as you are or your employer is a customer, a target customer or a supplier and twelve months hereafter;
  • Financial data material with personal data will be stored for as long as we are required according to the laws regulating financial data material;
  • Job applicant data will be stored for twelve months;
  • Communication, purchase and support history data will be stored for as long as deemed necessary to meet the purpose for which they are collected or processed.

We may store your information longer than stated above if it is necessary because of legal requirements.

We will review data according to the above once every year and delete your personal data by deleting files containing the personal data or by removing the personal data from the files.

If you have provided your explicit consent to receiving our marketing material, you can contact us to unsubscribe.

How do We Protect and Safeguard Your Personal Data?
Collected personal data in electronic format (emails, documents, databases, etc.) are stored on the servers of Synergile or an external subcontractor acting as data processor, who has to guarantee the data protection and confidentiality required by the data protection rules.

In order to protect your personal data, we have put in place technical and organizational measures to address online security, risk of data loss, alteration of data or unauthorized access, taking into consideration the risk presented by the data processing and the nature of the personal data being processed.

Who has Access to Your Personal Data and to Whom is it Disclosed?
Access to personal data is restricted solely to authorized persons with a legitimate need to know for the purposes of this processing operation. Such staff abide by statutory rules and, when required, additional confidentiality agreements.

What are Your Rights and How Can You Exercise Them?
You have specific rights regarding data processing of your personal data including the right of access to, rectification, erasure and objection.

In case you have consented to provide your personal data to Synergile for the present data collection and processing operation, then you can withdraw your consent at any time by notifying the data controller. The withdrawal will not affect the lawfulness of the data processing carried out before you have withdrawn the consent.

Privacy Policies of Other Websites
The Synergile website might contain links to other websites. Our privacy statement applies only to our website, so if you click on a link to another website, you should read their privacy statement.

Changes to Our Privacy Statement
Synergile keeps its privacy statement under regular review and places any updates on this web page. This privacy statement was last updated on 2 July 2019.

Contact Information for the Data Controller
If you would like to exercise your rights, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the data controller:

Synergile ApS
Business registration no.: DK31857724
Niels Jernes Vej 10, DK-9220 Aalborg, Denmark

© Synergile 2019 All rights reserved